Graduate Division seeks Graduate Programming Assistant 2020-21

by Hannah Lawrence, Assistant Director of Professional Development
Monday, April 27, 2020 9:05 AM

The UCSB Graduate Division is currently accepting applications for a Graduate Programming Assistant position, to begin employment in June 2020 and run through Spring 2021. The position may be extended beyond Spring 2021.

The Graduate Programming Assistant supports the Graduate Division’s efforts to provide programming and resources that help graduate students and postdoctoral scholars develop the skills to become effective professionals in a variety of careers. This position will give the successful applicant valuable experience working in academic administration, communications and marketing, and event management. The Graduate Programming Assistant will also have the opportunity to actively help plan and shape the Graduate Division’s programming for 2020-21.

Due to current restrictions surrounding the COVID-19 pandemic, the Graduate Programming Assistant will work remotely until the campus reopens. When the campus reopens, the position will be based in the Graduate Student Resource Center (Student Resource Building, Room 1215). This position reports to the Assistant Director of Professional Development.

PAYMENT: $18.00 per hour

FELLOWSHIP: Partial fee support (equivalent to TA fee support)

HOURS: 10-20 hours weekly (25%-50% appointment) during the academic year

APPLICATION DEADLINE: Sunday, May 10, 2020


Primary Responsibilities Include:

  • Support the logistical planning and implementation of professional development programming through the Graduate Student Resource Center, including ongoing events such as Lunch & Learn and Meet & Eat and large annual events such as New Graduate Student Orientation, Grad Slam, and the Beyond Academia career exploration conference;
  • Assist with communications, marketing, and graphics creation for events sponsored by the Graduate Division and other campus units through The GradPost website, social media platforms (such as Facebook), and email marketing platforms (such as EMMA);
  • Update GradPost website resources for current graduate students as necessary;
  • Assist in the creation and management of event registration forms through Qualtrics for Graduate Student Resource Center events;
  • Promote the interests of UCSB graduate students and postdoctoral scholars by fostering campus partnerships and participating in campus committees;
  • Develop and manage other special projects, as assigned;
  • Work effectively and collaboratively with other students and staff in the Graduate Student Resource Center, as well as other Graduate Division and Student Affairs staff. 

The Graduate Programming Assistant also responds to student and staff requests (by email, phone, or in person) for information or assistance, provides confidential advice, and makes referrals as needed.

Minimum Qualifications:

  • Has completed one year of graduate study in residence at UCSB, is in good academic standing, is within university time-to-degree standards, and meets all other standard student employment eligibility requirements;
  • Is energetic and knowledgeable about the UCSB campus, positive and self-motivated, and able to work well independently and collaboratively;
  • Has exceptional organizational, interpersonal, and communication skills;
  • Has experience with or demonstrated ability to learn new software and technology (e.g. social media platforms, content management systems, event management systems, image editing software);
  • Can represent graduate student interests and concerns and is attentive to the goals of excellence in UCSB’s graduate education;
  • Is able to work confidently with diverse student populations and is committed to practicing and promoting inclusivity.

Previous experience in program management, marketing and communications, and event planning is desirable, although training will be provided. Previous experience in graphic design, HTML coding, and web development is desirable but not required.

Additional Benefits: With the appropriate eligibility and approval, the position may be combined with a GSR or TA position, as long as the combined hours do not exceed 75% appointment (or 50% appointment for international graduate students). The Graduate Division will pay partial fees and graduate student health insurance (Gaucho Health Insurance) equivalent to those provided for TAs if other student academic appointments or awards do not provide these fees.

Application Process: Interested applicants should fill out this form, which requires uploading a formal resume and cover letter highlighting relevant interests and experiences. The application deadline is Sunday, May 10, 2020. Please direct any questions to Hannah Lawrence, the Graduate Division's Assistant Director of Professional Development.